HR FORM - PE51 - Introduction

Attribute
The attributes determine the processing parameters for the form. They specify where and how
the form is used in the SAP System.When you create or copy a form, you must change the attributes for the form since, for example, a new form name is required. It may also be necessary to change the attributes for an existing form, for example, if the person responsible for a form has changed.

Background
The form background contains information that is usually included in a prepared form (for
example, the name of the form, the name of the enterprise, or a graphic). This information is
always printed in the same position in the form and does not vary.

Single Field
An single field contains information that is always printed in the same place on a form. This
information can be variable (for example, the name of the employee or the number of pages in
the form), or can remain the same (for example, the text “personnel number”).
Single fields are given the following values:

• Constant: A constant is language-independent: It is printed on the form as it is entered in the Constant field. If you require the information in several languages, you must define it as atext module.

• Text modules : You can enter the name of a text module (01-99) in the Text Module field. You define the text module in the Create text module screen.

• Table field : By entering the table and table field, you can specify the exact information to be printed on the form.

Line Layout
The line layout determines how individual lines are structured in a window. Individual lines in a window can have an identical layout. For example, it is possible that a window contains several lines in which the information text and then the wage type amount appear in the same position. In this case, the information to be printed is not specified using printing data such as column and output length. Instead, layouts are defined for the structure of a line in a window. Line layouts are used to avoid redundant entries. Line layouts can be used more than once and they are assigned to all the information to be printed according to a particular schema.

Windows
A window is a particular area within a form. A window has the following characteristics:

•  Information in a window is only printed on the form if there is a value in the data record at thetime of evaluation.
• The information in a window is printed without blank lines. As a result, it may appear indifferent lines within a form.
• Information in a window can be printed over several pages if required. This is the case if thenumber of lines defined in a window is smaller than the amount of information you need toprint. The information only appears in the defined window area on each page.
• The information for one identifier only is usually printed in each line.These characteristics allow you to display the information on the form without gaps.

The quantity of information can vary, depending on whether or not the required information exists
at the time of the evaluation. For example, values for a wage type may exist in the payroll result
for one personnel number but not for another. If the information was printed in a individual field,
the form would therefore be printed with gaps. To avoid this, this type of information is usually
printed in a window.

Groups and Subgroups
Information that is displayed in a window can be entered in groups. A group can comprise
several subgroups. Groups and subgroups define the sequence of information in a window. All information in a
window belonging to the same group and subgroup is printed sequentially. Information groups
with lower group numbers are printed before information groups with higher group numbers. The
same applies for subgroups. You can use group texts to display the information in a clearer way.

Cumulation Identifiers

Cumulation identifiers group together identifiers  of the same type. Cumulation identifiers are form-dependent. Cumulation identifiers are used in individual fields and windows.

Text Modules
Text modules contain at least one text element (for example, “personnel number”) that can be
combined with a graphical element. Text modules are used in individual fields. The text must be created in each language. When the form is printed, the text is automatically printed in the correct language.
If the text is only printed in one language and is shorter than 10 characters, you can also define it
as a constant.

Rule
Information can be printed on a form if certain conditions apply. These conditions are stored as
rules. A rule controls the selection of information. For example, you can specify that particular
information is only printed if its value exceeds a specific value, or that different information is
printed under particular conditions.

Wage Type Addition
You use this method if you want to cumulate several subtotals for one or more wage types and
then print the total on a form.

Documentation
The documentation contains specific information on your form. 

Multilingual Forms
Form whose text is available in several languages.