SAP HR - Time management - schemas

Schemas:

• Most of the logic in time evaluation is built in Time Management schemas.

• The result of time evaluation are stored mainly in clusters B1 and B2.

• There are also some infotypes which are updated by time evaluation. These infotypes are:
– Payroll Status infotype (0003)
– Absence Quotas infotype (2006)
– Attendance Quotas infotype (2007)
– Time Events infotype (2011)

• SAP provides the following four standard Time Management schemas, which are copied and customized to suite business requirements:

TM00	Time Evaluation with Personnel Time Events
TM01	Time Evaluation for Work Schedule Deviations
TM02	Time Evaluation for External Services Management
TM04	Time Evaluation Without Clock Times

Schema TM00: Time Evaluation with Personnel Time Events

• TM00 is used to form time balances and time wage types from the time data.

• If the employee has recorded their actual times at a Time Recording Terminal, at a PDC system or via IT2011 (Time Events), then TM00 is the most suitable schema to work with. Time Pairs are formed, Attendances, Absences are imported and then the data is evaluated.

• Schema TM00 is based on positive recording of time data, which means recording all times that count as working time (actual times).

• Schema TM00 only evaluates time data with clock times (or full-day records).

• The main task of schema TM00 is to classify the actual times by comparing them to the planned specifications in the daily work schedule (start and end of planned working time, core times, breaks, and so on).

• To determine overtime in schema TM00, time worked before the start of planned working time or after the end of planned working time is not counted as working time unless it has been approved. (Schema can also handle a case where Overtime need not be approved).

• TM00 can calculate Overtime on a daily or weekly basis.

• To determine Flextime in Schema TM00, all times worked between the start and end of the planned hours is considered. First, we need to meet to requirements for the daily planned hours. Any excess hours are treated as Flextime.

• For a personnel number to be processed in the TM00 schema, the “Time Management status” indicator in the Planned Working Time infotype (0007) should be set to 1 (1 – Time evaluation of actual times).

Schema TM01: Time Evaluation for Work Schedule Deviations

 
• Schema TM01 evaluates data that has been entered as clock times to record only exceptions to the work schedule.

• The valuation basis for time evaluation forms a planned pair, which is generated according to the planned specifications in the employee’s personal work schedule.

• The planned pairs generally correspond to the time worked. Only attendances from infotype 2002 and absences from infotype 2001 can result in a difference between planned and actual.

• Schema TM01 automatically generates overtime for all attendance times recorded over and above the planned specifications in the personal work schedule. If overtime is recorded in infotype 2005, it can be approved systematically taking account of overtime breaks.

• The schema TM01 forms time balances, time wage types, and time quotas.

• TM01 is based on negative time recording methodology.

• For a personnel number to be processed in TM01 schema, the “Time Management status” indicator in the Planned Working Time infotype (0007) should be set to 9 (9 – Time evaluation of planned times).

Schema TM02: Time Evaluation for External Services Management

 
• Schema TM02 carries out time evaluation for External Service Providers who record their hours in the Materials Management module.

• Typically, in the HCM module, TM02 is not implemented.

• For each external employee, Attendance (IT2002) is evaluated and wage-types are created accordingly.

• For a personnel number to be evaluated in schema TM02, the “Time Management status” indicator in Planned Working Time infotype 0007 should be set to 8 (8 – External services).

• Use the standard schemas TM00 or TM04 as you guide if you want to include additional functions in the schema TM02.

Schema TM04: Time Evaluation without Clock Times

• Schema TM04 is used for the evaluation of time data that is entered online, either in hours or in pair of actual times. 

• This schema evaluates actual working hours as well as exceptions to the work schedule. The aim is to form time balances and time wage types from the time data.

• TM04 is intended as an alternative to the TM00 schema.

• You can use schema TM04 to process attendances and absences that specify a number of hours only, rather than concrete start and end times.

• The times stipulated in the daily work schedule are not relevant. Only specifications such as planned hours and minimum daily working time are evaluated from the daily work schedule.

• TM04 caters both for negative time recording (recording of exceptions to the work schedule) and positive time recording (recording all attendances or actual times).

• If negative recording is used, the planned hours are generated on the basis of the daily work schedule. Recorded absences and some attendance times are deducted.

• Overtime can be calculated using the following regulations: 

– Overtime after x hours per day
– Overtime after y hours per week
– Overtime after z consecutive working days in a week
– Overtime recorded in IT2005 will be considered for evaluation

• For a personnel number to be evaluated in schema TM04, the “Time Management status” indicator in the Planned Working Time infotype (0007) should be set to 1 (Time Evaluation of actual times) or 9 (Time Evaluation of planned times) depending upon how the schema is customized.